One week to go!

The big day is next Saturday! I can't believe how fast time flies! Our families are starting to arrive, and all the final details are falling into place.

Here are some of the things that will be a part of our special day!

Our "welcome" sign for the ceremony:

I went through a lot of pins before I finally decided on this program.

We also have fans for our guests during the ceremony.

I ordered a 5 pound bag of M&Ms in purple and green, but what arrived was 25 pounds, that's right, TWENTY-FIVE pounds of gold, cream, and pink M&Ms. I called M&Ms and it was easily rectified. My correct order was mailed and received within 5 days.

I also bought jelly beans and sour keys from Costco, and macarons from Gourmand Macaron for our dessert bar.

The aisle cones were initially inspired by this pin. I toyed with the idea of using burlap to make the cones, but after talking to experts at the fabric store, I decided it would be easiest to use paper. The instructions for the cones can be found here.

A few months ago, we made these signs for the reception.

Here are our wedding favours! They are 2 oz. jars of honey from a local beekeeper, Mellifera Bees. We got the jars from Michaels, and the honey is flavoured with cardamom and cloves. We had the stickers printed in China when we made our invitations.

We have over 100 twine flowers ready to go. I'm still not sure what they will be used for, but I trust that my day-of coordinator, and decorator will find some use for them.

I have pictures in their frames ready for the mantle at Hillside. We used some pictures from our childhood, and also a couple from our engagement shoot.

I ordered our burlap table runners from Debbie Jordan on Etsy. They are packed, and labeled.

I always knew that we need a hashtag for our wedding. We decided to go with #mcwedding13. I bought a chalkboard to display our hashtag, and while I was researching creative ways to write on the chalkbard, I came cross this amazing post! So of course I had to use the templates provided!

We have our wedding bands, marriage license, dresses, suits, shoes, accessories, and.....I don't even know!

There are so many other things going on in my head, that I can barely keep track. I just keep looking over my list of things to bring and hope that I won't forget anything.

We bought a lot of our smaller items, like the honey jars, fans, and paper for the aisle cones, from Michaels. That said, NEVER pay full price at Michaels. Download their app, and there are coupons every week. Also, keep an eye out for their flyers, there are always coupons there too. I was able to find most of our frames and chalkboard from HomeSense.

I taught myself Photoshop, InDesign and Illustrator so I can save some money on the programs. I designed the whole thing, saved it as a PDF, and sent it to a local printer to print. They came out to $1.50 each, with 10 pages.

How do you keep track of everything for your big day?

xoxo
~meesh

Reception Venue - Hillside Winery!

I've been procrastinating on wedding planning, and blogging lately. Every time someone asks me how the planning is going, I just say "all the big stuff is booked, I just need to figure out the details". I've been avoiding planning so much that I just realized I haven't blogged about where we are actually going to have our reception!!

Hillside Winery was originally my first choice. It was where I had my first meal at a winery's restaurant, and Hillside was also one of the places we visited the first time I visited Penticton with Chris. So the venue definitely had some meaning for us. We had a tour of the space in May when we were looking at venues in the area. The view is spectacular, the building is rustic, and cozy. The only problem was the number of guests we were planning on having.

We are planning on inviting 100 guests. Hillside can fit everyone, however, 65 guests will be inside the main dining room, and 25 will be seated outside on the attached patio. This wasn't ideal, I didn't want my guests to have a blocked view of the head table. So we said our goodbyes and headed to Miradoro at Tinhorn Creek, which lead to this debacle.

After the experience at Tinhorn, I was relieved to work with Lindsay. We visited Hillside several times when we were in town. We weren't there for wedding business, but just to top up our wine collection. Lindsay was always gracious, and made us feel special. I told her about my concerns about the seating, and she gave me a copy of another couple's seating chart and reassured me that all my guests will fit. Chris and I went to have dinner one night, and Lindsay surprised us with complimentary wine and dessert.

We started with a Tartine of Warm Qualicum Brie. I had a Pan Roasted Local Steelhead, and Chris had the Field Squash Risotto with Crumbled Blue Cheese. For dessert we had a pumpkin cheesecake with a brûlée crust and Lindsay treated each of us a creme brûlée. Everything was so delicious, we might just use these as our food at the wedding.

I'm still unsure as to how our tables will be laid out, how many people per table, and where everything else like the DJ's, cake table, dessert table is going to go. That just seems way too overwhelming to think about. I do think I know where the head table will go. But who knows. I keep changing my mind on everything. Here are some pictures of the space. Our dinner will be in the restaurant, our cocktail hour and dancing will be on the outdoor deck upstairs.

For the head table, I originally thought about having the whole wedding party there. But now I'm thinking maybe just me and Chris and our MOH and Best Man. What are your thoughts on head table seating?

xoxo
~meesh

*UPDATE *[Venue]Miradoro Restaurant @ Tinhorn Creek in Oliver, BC

Look at these amazing views! Tinhorn Creek is located in Oliver, Part of BC's wine country. Miradoro is the restaurant that is on site. The food at Miradoro is so good, that we still talk about our meal from one year ago. It is for this reason, that we decided to approach Van Doren Chan, the wedding coordinator at Miradoro, when we were looking for a venue.

She was great when giving us the tour, listening to what we were looking for. She gave us the world within our budget. She ensured us that the date we wanted, Aug 10th, 2013 was available, and there was nothing to worry about in terms of getting the date. We had cocktail hour with sparkling wine, and hor d'oeurves. Dinner was to be 2 appetizers, and 3 choices of entreés, followed by a dessert bar, and also late night snack. It was unbelievable that ALL this was within our modest budget. 

She mentioned on multiple occasions that she loved emails, and she will always respond. This was true when I asked her minute details about the day, such as the florist, and menu. She always responded within two days. When I asked if her florist will deliver to our church, she said, don't worry about it, if the florist doesn't deliver, I will personally deliver the flowers. She and her staff would also setup and tear down for us, meaning we would save the cost of hiring a day-off coordinator. This service is AMAZING!

Everything was going great until I asked for the contract, and the procedure for putting down a deposit. When I emailed her asking for the contract, I heard nothing. I didn't think much of it, trusting her to let me know if there were problems with the date. 10 days go by, and I still hadn't heard back from her. It wasn't until I called and left a message at the restaurant that I got a reply to my email.

Van Doren followed up the email with a phone call, and we talked in detail about what the contract would entail. We hung up the phone with the understanding that she will draw up the contract immediately, and I will pay the deposit. I got another call from Van Doren half an hour later telling me that another couple who had been out of touch since last year decided to place a deposit. She did not have a contact number for them so she gave them 24 hours to respond and pay the deposit.

From my perspective, this situation seems rather suspicious. We had discussed our plans in depth at our face-to-face meeting, and she made no mention that there was another couple involved. I had also asked her about the date over email before our meeting. Had she said there was someone else interested in the date, I would have put down our deposit the day we met, without seeing a proposal. That's how much we LOVED the venue. It was strange that for someone who loved emails to suddenly not respond when I wanted to give you business. Based on the information I have, and my knowledge of how most event coordinators are compensated, I feel that this other couple had either contacted Van Doren before us, and she completely forgot about their plans. Or, they contacted her after, but they had a bigger budget, so she tried to stall my deposit.

When Van Doren first called me to let me know about this other couple, she gave me her cell phone in case I had any questions. I called her at noon the next day with no answer, and I called again when the other couple's 24 hours was up. Both times she did not answer my calls. She was clearly screening my calls to avoid a difficult conversation. I did not find out about losing my date until I called and spoke with Justin, Miradoro's restaurant manager. It was only after I spoke with Justin that she sent me a hasty email about losing our date.

Justin was very professional, and I have the greatest respect for him. He has integrity, and is not afraid to have a difficult conversation. He listened to my concerns, and offered his help if I needed help finding other vendors. Unfortunately this cannot be said for Van Doren. I understand her cell phone is for her personal use, so why give out the number when she had no intentions of ever speaking with me? Her professionalism is also lacking on her Linked In profile. Tinhorn has done such a great job through social media, it is unfortunate that Van Doren's profile picture is of her chugging a bottle of champagne.

I completely understand that Miradoro cannot accomodate our wedding in August due to how Van Doren handled the situation. I am saddened by this as we absolutely loved the location, and started making our plans around Miradoro.

I have nothing bad to say about Miradoro, and its amazing food. Justin is a great manager. I have been in touch with the owners, and I have nothing bad to say. They've been in contact with me, and assured that this will be addressed.

That's all I really wanted, to be heard. I'm not looking to "steal" the date from the other couple. It's a special day for them too. I'm just happy that this will never happen to another couple.

If you're ever in the Okanagan, you MUST check out Tinhorn and Miradoro. Like I said before, I still talk about the amazing meal we had last year. The food is so simple, but the flavours are so complex. Honestly, words can't describe how great the food is there.

xoxo

~meesh

*UPDATE 3*

I had put this debacle past me. It stressed me out tremendously, and I am wary of all wedding vendors as a result. Today, Van Doren emailed me to remove this post. I understand her frustrations, however all this could have been prevented had she done her due diligence. I first inquired about our wedding date on March 15th, 2012. She promptly responded to my email saying the date was available.

The purpose of this post is not to damage Van Doren's reputation, but to tell others what I learned from this situation. Always get a signed contract, or at least put down a deposit before making further plans!

*UPDATE 2*

I've been procrastinating on all things wedding that I forgot to update everyone on the final location of our wedding! We booked Hillside Winery for our reception. We're so excited to be working with Lindsay Wong!

*UPDATE*

I heard back from the management team very quickly. The owners offered to make an exception to their 2 wedding a month policy, and gave us the option to have our wedding on August 9th or the 11th. We were also offered a complimentary sparkling reception for all of our guests. We are ecstatic! It is not an ideal situation, but we still have the venue on the weekend that we need. Now let's hope this new date works with our church. 

What to doooooo??

Since I'm still in the very very VERY early stages of planning the wedding, I just casually browse random things I feel like looking up on a particular day. Hopefully this blog will help me focus a little more.

So the topic today of my all-over-the-place-ness will be venues.

Should we do it in Vancouver, which is where we live? Or, in Penticton, where Cal is from, beaaaautiful wine country?

We will be having a church ceremony, so we only need a venue for the reception. In Vancouver, my top choice is definitely UBC Boathouse. I've driven by this venue before without giving much thought to it. But they had a booth at the wedding show I was at recently and the venue just looked amazing! Check out the photos here. There are just way too many to post.

The rates for the Boathouse is also reasonable. Their low season goes until the end of April, so you could totally score a warm weekend wedding at 50% off the high season rate! The high season rate for Saturday rentals is $5000. This gives you 8 hours of use. I think that's pretty reasonable, especially if the wedding is during low season.

If we hold the wedding in Vancouver, it will be much easier to find a wedding planner, hair dresser, make-up artist, etc. I have contacts in all these areas whom I trust. Accommodations for out-of-town guests will also be a lot easier since there are a lot more hotels in Vancouver than in Penticton.

If the wedding is in Penticton, we have to make sure it's not a long weekend, since hotel accommodations will be overpriced and hard to get. Also, we're planning for an August wedding, so we need to take into account the annual Ironman competition, and there is also Peachfest every year. This really limits us to two weekends in August. Since I don't live in Penticton, I don't know any wedding planners, or other vendors. It will also make meeting with vendors more complicated since we can't drive up to Penticton each weekend.

Arrrrgggghh...decisions. I think I'm leaning towards Penticton, but who knows. I may change my mind tomorrow.

xoxo
-Meesh